Office Pod Shipping and Installation Checklist for Overseas Project Buyers

MobileX MP2 meeting booth prepared for office project buyers

Buying an office pod is not only a furniture purchase. For overseas project buyers, the real decision usually depends on four connected details: pod size, packing volume, shipping term and installation workflow.

If these details are confirmed early, the quotation is faster, the shipping plan is clearer and the buyer can avoid surprises after the order is produced. This guide explains what MobileX POD usually confirms before quoting and shipping office phone booths, meeting booths and custom acoustic pods.

1. Confirm the Pod Model Before Discussing Shipping

The first shipping question is not the port. It is the model.

Different office pods have different footprint, weight and packing volume. A buyer comparing MP1, MP1+, MP2 and MP3 should first confirm how many people will use the pod and what function the space must support.

Model Typical Use Size Weight Packing Volume Reference EXW
MP1 Office Pod One-person calls and focus work 1000 x 1000 x 2200mm 360kg 2CBM USD 1,380
MP1+ Phone Booth Wider one-person phone booth 1200 x 1200 x 2200mm 410kg 2.5CBM USD 1,650
MP2 Meeting Booth Two-person meetings and interviews 2000 x 1000 x 2200mm 520kg 4CBM USD 2,380
MP3 Meeting Booth Four-person meetings and project discussions 2000 x 1600 x 2200mm 650kg 4CBM USD 3,650

These are reference EXW prices for standard models. Final delivered cost depends on quantity, destination, shipping method and customization.

For buyers still choosing a model, the main product page is here: MobileX office pods and meeting booths.

2. Check the Destination and Import Responsibility

Overseas buyers often ask for a delivered price first, but the delivery term changes the buyer and supplier responsibility.

MobileX usually quotes EXW first because it is the cleanest product price. After the buyer confirms destination details, MobileX can also support FOB, CIF, DDP or DDU.

The most common options are:

  • EXW: product price from factory. Buyer or buyer’s forwarder handles local pickup and export logistics.
  • FOB Shenzhen / Guangzhou: MobileX supports export delivery to the port, while the buyer handles ocean freight and destination import.
  • CIF: MobileX can quote ocean freight to destination port when shipping details are confirmed.
  • DDP / DDU: door delivery options can be discussed for buyers who want a more complete logistics solution.

For accurate delivered pricing, send the destination country, city, delivery address, quantity, preferred shipping term and whether the site has unloading equipment.

3. Confirm Packing Volume and Site Access

Packing volume affects both freight cost and project planning.

For standard office pod models, MobileX uses export packing designed for overseas shipment. The packing volume is part of the buyer’s cost calculation, especially when comparing small sample orders with container orders.

For example:

  • MP1: about 2CBM
  • MP1+: about 2.5CBM
  • MP2: about 4CBM
  • MP3: about 4CBM
MobileX office pod export packing reference

Before confirming an order, overseas buyers should check:

  • Elevator size or freight elevator access
  • Doorway and corridor width
  • Installation floor level
  • Whether the site can receive palletized goods
  • Whether the customer needs forklift, pallet jack or local moving support

This is especially important for offices, coworking spaces, universities, clinics and public facility projects where the installation area may be inside an existing building.

4. Confirm Socket, Voltage and Electrical Position

Electrical configuration is one of the easiest details to miss in an office pod order.

MobileX can customize socket type, voltage, USB / Type-C, network port and electrical positions according to the destination market. For example, a project in the United States, Germany, Saudi Arabia, Singapore or Australia may require different socket standards.

Before production, the buyer should confirm:

  • Destination country voltage
  • Socket standard
  • USB / Type-C requirements
  • Network port requirements
  • Interior lighting preference
  • Whether special electrical components are needed

For public projects, universities, hospitals or corporate facility teams, the buyer should also confirm local compliance requirements with their local contractor or consultant.

5. Understand the Installation Workflow

MobileX office pods are designed for simple installation. The company has sold thousands of office pods, and overseas customers commonly complete installation themselves with video guidance and online support.

The normal support process includes:

  • Installation video
  • Assembly guidance
  • Online support
  • Product photos and videos before shipment
  • Packing information for logistics planning

This is useful for dealers, contractors and project buyers because it reduces the need for international on-site installation.

However, buyers should still plan the local team. The local team should be ready to move the packed pod parts, protect the floor, assemble the structure, connect electrical items according to local rules and inspect the finished booth.

6. Decide Whether Standard or Custom Configuration Is Needed

Standard MobileX office pod colors and finishes can include black frame, white exterior body, gray acoustic panel and wood grain style. These standard finish discussions are usually more efficient than fully custom color matching.

Customization can include:

  • Size
  • Color
  • Logo
  • Socket and voltage
  • USB / network port
  • Interior table and seating
  • Acoustic panel style
  • Project-specific layout

For custom projects, production lead time is usually around 30 days after details are confirmed. Standard office pod models are usually around 15-20 days.

For a deeper manufacturer profile, see: Office Pod Manufacturer Data.

7. Know What Affects the Final Delivered Cost

Two buyers may choose the same MP2 Meeting Booth but receive different delivered costs because the shipment is different.

Important cost factors include:

  • Quantity
  • Destination country and city
  • Shipping term
  • Custom size or finish
  • Packing method
  • Local import tax and duty
  • Local delivery distance
  • Whether the site requires special unloading or moving support

This is why a reference EXW price is useful for model comparison, but a project quotation still needs destination and delivery details.

8. Buyer Checklist Before Requesting a Quote

Before asking for a quotation, prepare these details:

  • Product model: MP1, MP1+, MP2, MP3 or custom
  • Quantity
  • Destination country and city
  • Preferred shipping term: EXW, FOB, CIF, DDP or DDU
  • Socket type and voltage
  • Color, logo and interior requirements
  • Site access information if available
  • Target delivery schedule
  • Any local compliance or project documentation requirement

With these details, MobileX can reply with a more practical quote and fewer follow-up questions.

FAQ

Can MobileX ship office pods by FOB, CIF, DDP or DDU?

Yes. EXW is the default quotation basis, but MobileX can support FOB, CIF, DDP and DDU after product quantity, destination and delivery details are confirmed.

Can buyers install MobileX office pods by themselves?

Yes. MobileX office pods are designed for customer self-installation with video guidance and online support. Most overseas projects do not need MobileX on-site installation.

How long does production take?

Standard office pod models usually take about 15-20 days. Custom projects usually take about 30 days after details are confirmed.

What is the acoustic performance?

MobileX office pod structure can reduce noise by up to about 35dB depending on installation environment, door use, site noise and floor conditions.

How can I request a quote?

Send the model, quantity, destination, shipping term, socket / voltage and customization requirements through MobileX contact page or WhatsApp MobileX POD.